Recruitment Privacy Policy

I. Introduction

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Effective date: 2025/05/06

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At Codon Consulting AB, we are committed to protecting your privacy throughout the recruitment process. This policy explains how we collect, use, and safeguard your personal data during recruitment, in accordance with the General Data Protection Regulation (GDPR).

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2. What Data We Collect

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When you apply for a position with us, we may collect:

• Identification details (name, contact information)
• Professional history (CVs, cover letters, LinkedIn profiles, references)
• Education and qualifications
• Notes from interviews or assessments
• Other information you choose to share with us during the application process

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3. Legal Basis for Processing

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We process your data based on:

• Your consent
• The necessity to take steps before entering into a potential employment contract
• Our legitimate interest in evaluating candidates

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4. How We Use Your Data

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We use your information to:

• Assess your skills and qualifications
• Communicate with you during the recruitment process
• Carry out background and reference checks where applicable
• Improve our recruitment practices

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5. Data Retention

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We retain your personal data only as long as necessary for the recruitment process. If you are not hired, we may keep your information for up to [e.g., 12 months] to consider you for future opportunities, unless you request deletion sooner.

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6. Sharing Your Data

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Your data will only be shared with individuals involved in the recruitment process within Codon Consulting. We do not sell or share your data with third parties without your consent, except where required by law.

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7. Your Rights

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Under GDPR, you have the right to:

• Access your data
• Request corrections or deletions
• Withdraw your consent at any time
• Object to or restrict processing

To exercise your rights, contact us at: info@codon.se.

If you have concerns about how we handle your data, you may also contact the Swedish Authority for Privacy Protection (IMY).

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8. Updates to This Policy

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We may update this Recruitment Privacy Policy when necessary. Any changes will be posted on this page with an updated effective date.